Wedding Punctuality: A Simple Trick to Ensure Your Wedding Guests Are On Time for Your Big Day!

November 22, 2023

Wedding Punctuality: How to ensure your wedding guests are on time

Your wedding day is one of the most significant events of your life, and the last thing you want is to have your guests stroll in fashionably late, nearly missing the magical moment as you walk down the aisle. We’ve all been to those weddings where someone arrives just as the wedding processional kicks off. An almost comical, but potentially stressful situation, right? Fear not! We have a simple yet effective trick to make sure your wedding guests are on time and are early enough to soak in the joyous atmosphere.

The Wedding Day Coordinator Magic:

Let’s face it; not everyone is a time management pro. Enter the superhero of wedding day timelines—the wedding day coordinator. These unsung heroes help orchestrate the flow of events, ensuring everything runs seamlessly. One of their many superpowers? Handling late guests with finesse. Picture this: a latecomer approaching just as the processional begins, and your coordinator gracefully guiding them to pause and slip in discreetly after the initial march. However, while wedding day coordinators work wonders, there’s a simple step you can take to reduce the likelihood of tardy arrivals.

The Golden Rule: Communicate Clearly!

The key to ensuring your guests are on time lies in the power of communication. It might sound too straightforward, but trust us, it works like magic. All you have to do is clearly state the arrival time on your wedding invitations and website. Imagine the relief for your guests when they see a clear directive like, “Please arrive at 4:15; the ceremony will begin promptly at 4:30.” It’s like giving them a treasure map to the perfect timing!

Taking the Guesswork Out:

People appreciate clarity, especially when it comes to social events. By providing a specific arrival time, you eliminate the guesswork for your guests. They no longer need to wonder if there’s a buffer period before the ceremony starts or if it’s acceptable to arrive fashionably late. This simple act of transparency lets your guests know exactly when to plan their arrival, ensuring they are there well before the magic unfolds.

Why It Works:

You might be surprised at how well this trick works. While it may not entirely eliminate the possibility of late arrivals, it significantly reduces the chances of guests showing up uncomfortably close to the ceremony time. Most people appreciate the heads-up and will gladly adhere to the schedule you’ve set. It’s a win-win situation—your guests feel informed, and you get to start your wedding ceremony on time, without any unnecessary delays.

Avoiding the 10-Minute Trap:

Let’s address the elephant in the room—the infamous 10-minute buffer. Some guests assume there’s a built-in delay before the ceremony kicks off. By explicitly stating the arrival time and ceremony start time, you’re subtly communicating that punctuality is key. If you don’t want to start 10 minutes late, say it loud and clear on your invitations. Your guests will appreciate the honesty, and you’ll avoid the stress of waiting for late arrivals.


Your wedding day is a celebration of love, joy, and unity. Ensuring that your guests are present and ready to witness this magical moment is a crucial part of the experience. By communicating clearly and providing a specific arrival time, you not only take the guesswork out for your guests but also contribute to the smooth flow of your special day. So, if you want to make sure your guests aren’t fashionably late but perfectly on time, let your invitations and wedding website do the talking.

Need some extra hands or insight on all things wedding planning? Come connect with me over on instagram! – @weddingsbykandco

Happy planning! 🤗

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I'm Katie! I'm a wedding planner, coordinator, and educator. I make it easy to plan your wedding, whether you're working with me directly, or planning on your own using the tools and resources I've created!

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